Q&A with Jay: Shawn Gilroy on Systemized Recruiting

How Recruiting Factors Helped Implement Systemized Recruiting with JobDiva

Systemized recruiting is the key to improving efficiency, streamlining processes, and maximizing recruiter performance. Shawn Gilroy, Director of Recruiting for Donnelly & Moore Corporation, shares how partnering with Recruiting Factors helped transform their hiring strategies and optimize JobDiva’s full potential.

Systemized Recruiting: Close-up of the word 'System' displayed on an LED screen with a pixelated effect and a glowing blue hue.

Q: What made you seek out the services of Recruiting Factors?

Shawn Gilroy:
“I listened to Jay speak at a JobDiva conference, and I saw immediately that I had a need for his services. We were using very little of the JobDiva functionality to run our business, so I was very interested in speaking to Jay further to hear his recommendations.

We wanted to utilize best business practices for recruiting, so we had Jay come in and do an ‘as-is’ study that pointed out all the holes in the way we were running our organization. Jay calls it a Gap Analysis.”

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Check out our JobDiva Consulting Services for expert guidance.

 

The Impact of a Systemized Recruiting Process

Q: What gaps did Recruiting Factors uncover?

Shawn Gilroy:
“For one thing, not all of our responses flowed into our JobDiva database… that was a huge hole. Jay configured the process so that all the resumes we receive are entered directly into our database.

Secondly, we weren’t looking at KPIs of our recruiting team—what they were doing, how many calls they were making, etc. So, we started doing that.

The most significant improvement is the onboarding application. We can very quickly onboard new applicants based on what the client requires from a background check perspective, putting an agreement together. And it’s completely digital. No emails going back and forth—it’s all done through the system.”

 

Q: How have your searches improved?

Shawn Gilroy:
“The way we were doing things previously was so unsystematic. We had a haphazard approach to finding candidates. Now, we run a search at the end of the day, and when you come in the next day, you have a list of people ready for you to call.”

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Explore Strategic Recruiting Solutions to optimize your hiring strategies.

 

Key Takeaways from Systemizing Talent Acquisition

Q: How has Jay’s approach affected your work?

Shawn Gilroy:
“Over the past couple of years, we’ve worked on many, many things to dramatically improve how we do what we do—and do it better. I’m very thankful for Jay and his team. It’s been great.”

🚀 Final Thought

Systemized recruiting helps staffing firms increase efficiency, improve onboarding, and enhance recruiter productivity.

📢 Looking to optimize your staffing firm’s success?
📌 Contact Recruiting Factors today to streamline your recruitment process!

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